QuickBooks Credit Card Processing

For cash flow reasons, now and then clients need to make credit card payments more oftentimes than once a month. Here are directions to record all distinct elements of this process.

Enter the Charges

Enter the credit card charges. You may either do this manually or download them from your credit card company.

To do it manually:

Under the Banking menu, select Record Credit Card Charges, then select Enter Credit Card Charges. Record the vendor, date, amount, and type of expense.

You may either use the paper receipts, or the credit card statement.

To download:

Under the Banking menu, select Online Banking, then select Online Banking Center (if you don’t have Online Banking enabled, QuickBooks will walk you through the set-up procedure). Select the account in the upper left corner, enter your password, and the download routine must start. Some financial originations use a “web-connect” routine which requires you to go to their website through the QuickBooks web-browser. Log-in to your account, find the link that says something like, “Download transactions,” select the rectify version of QuickBooks, and make perfectly sure the date range is correct. Do not download antecedently downloaded or reconciled transactions. Removing these types of dealings from QuickBooks’ Online Banking Center may be time consuming and frustrating.

Once all credit card purchases are recorded, not only is the expense recorded, but the amount you owe the credit card company is recorded as well.

Make Payments to the Credit Card Company

You may make as some payments toward the credit card as you like for the duration of the month. Follow these steps:

Use the Write Checks function (from the Banking menu, select Write Checks). Use the Write Checks function even if a paper check was not written. Make sure you are using the rectify bank account, as shown in the top left corner of the open window. On the Expenses tab, underneath the Account column, scroll up to select the credit card account you employed for the charges. Do not select an expense account here. The disbursements were already recorded when you entered the credit card charges. The amount in the Amount column must be the same as the amount on the green electronic “check”.

This entry takes cash from the bank account and applies it as a payment to the credit card account.

Reconcile the Statement

When you receive the credit card statement, reconcile it as you would for a bank statement. (From the Banking menu, select Reconcile, then select the credit card account you wish to reconcile.) If you wish to record a payment or enter a bill (to make a payment later) after reconciling, you will be given the chance to do so. If you do not wish to record a payment or a bill after reconciling, select Cancel. Print a Detailed copy of the Reconciliation report and staple it to the back of the credit card statement.

Using this method allows you to make payments when you wish, in whatsoever amount you wish. Reconciling the credit card statement is an primary step to verify that you have recorded everything properly, and that your records agree with the records of the credit card company.

Quickbooks Credit Card Processing

QuickBooks Credit Card Processing Kit is the fast, easy, and cost effective way to get paid. Improve your cash flow and increase sales by accepting credit and debit cards. Accept all major credit cards, anytime, anywhere.

Intuit QuickBooks Credit Card Processing Kit is the low-cost, easy way to get paid. Accept all major credit cards using your computer.

Accept all major credit cards using your computer.

Enter your customer’s credit card information, click Submit and the credit card will be processed. Click to enlarge.

Create customized estimates and invoices for your business. Click to enlarge.

The low-cost, easy way to get paid. Click to enlarge.

Low cost

1. No set up fees
2. No per month minimum payments
3. Only $14.95 per month
4. No terminals to lease/purchase
5. No long-term contracts or commitments

Accept payments anytime, anywhere
Process dealings from your PC Internet connection or call for a voice authorization.

Accept all major credit cards
Including Visa, MasterCard, American Express, Discover, Diners Club/Carte Blanche, and JCB

Technical support
LIVE support, available 24/7/365! Have questions? Call us anytime at 1-800-558-9558. We’ll walk you through the procedure step by step.

Money back guarantee
Money back gratification guarantee: If you’re not satisfied, return it within 60 days of buy with your dated receipt for a full refund of the buy price.

Invoice/estimate capability
Create customized estimates and invoices for your business.

Billing/tracking capability
Bill your clients regularly and track payments.

How it Works

Accepting credit cards has never been easier.

Enter payment data into the Payment screen.
Simply click the box titled “Process Credit Card When Saving” to charge your customer’s credit card. You may also record and procedure credit card dealings through the Sales Receipts screens in a similar method.

Verify Credit Card Information
After entering the amount of the sale on the Payment screen, you will be prompted to enter your customer’s credit card information. Once this is done, merely click Submit and the credit card will be processed.

Face-to-face
If you do face-to-face transactions, use our card reader. Credit card info will be mechanically transmitted to the Intuit QuickBooks Credit Card Processing Kit you may take vantage of our low 1.79% card-swiped rate.

After the Card is Processed

• Each business day, your dealings are sent to Intuit QuickBooks Merchant Service for processing.
• Usually within two to three business days, the funds will be freed and deposited into your bank account. Transaction fees are debited at this time.
• Each month, you will receive a statement with your account activity.

Credit Card Processing Fees